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Show Student Records 34 Student Affairs T GradeA T Grade is given for those courses so structured as to require grading of students to be done in a quarter subsequent to that one in which the course begins. All such courses must have the approval of the department offering the course and the Curriculum Committee. A letter grade (A, B, C, D, E) or a CR/NC must be given by the instructor at the time the required work is to be completed. When giving a T grade, the instructor must file a Report of T Grade form with the department and the Office of the Registrar, specifying in detail (1) the work that must be completed for the replacement of the T grade, (2) the deadline date for the completion of that work, and (3) the grade that will be given if the work is not completed by the deadline. When giving a T grade to all students in a course because the scheduled end of the course is in a subsequent quarter, the instructor need not complete a separate form for each student. At the end of the quarter in which the course begins, the instructor will mark only the final grade cards of the students with the T grade and turn them in with one Report of a T Grade form, listing the class by name and number and indicating the termination date of the course during the following quarter. The Final Grade Report to the Registrar form should be retained by the instructor who will complete the form and return it to the Registrar within 72 hours of the time stipulated for the completion of the work. The Records Office will process the grades and file the form in accordance with regular procedures. Repeat CoursesA student may repeat a course in which a low grade was received and have that grade superseded by the most recently received grade. The original grade will remain on the student's academic record, but the student's grade point average will be recalculated on the basis of the most recently received grade. Registering for a course for a second time, therefore, under the credit/no credit policy, is not permissible. It is the responsibility of the student to notify the Registrar's Office upon the completion of a "repeat course" in order for the grade point average to be recomputed. Changing of GradesGrades entered with the Records Office shall be unalterable except when written explanation to the Admission, Credits and Graduation Committee is expressly made by the instructor concerned. Grade changes are permitted only when there has been an error in the computing or recording of grades. Make-up ExaminationsNo make-up examinations are allowed except on (1) the approval of the class instructor, (2) the payment of a one-dollar fee to the Cashier, and (3) the presentation of the receipt of such payment to the instructor concerned. SERVICEMEN'S OPPORTUNITY COLLEGE (SOC) Weber State College is a recognized SOC institution, committed to assisting Service personnel in obtaining their educational goals. It enables both active personnel and veterans to make full use of their military education and experiences in planning their academic and professional careers. VETERANS AFFAIRS It is necessary that all veterans or veterans' dependents who attend Weber State College under Title 38, Chapter 31, 32, 34, or 35, U.S. Code, contact the Office of Veterans' Affairs on campus for the purpose of receiving assistance in obtaining educational benefits under the GI Bill. Veterans must also contact the Office of Veterans' Affairs immediately on any changes that occur in their class schedules each quarter. If this office is not aware of a drop in credit hours when the change occurs, it will result in an overpayment of benefits which must be paid back to VA. The Office of Veterans' Affairs has been established to coordinate with the various campus departments that can assist the veterans and their dependents in receiving a meaningful educational experience. Coordination and assistance will be provided in registration, counseling, testing, financial aids, and placement. Close cooperation exists with the various academic and vocational-technical departments and with those student service areas that will help accomplish the desired goal of the veteran. Credit/No-Credit Policy and Grading ProcedureThe basic objective of the Credit/No-Credit program is to allow students to enroll in courses without the pressures that often develop in the letter grade system. I. Eligibility of students for CR/NC grading: A. Freshman students may take one course per quarter on a credit/no-credit basis. B. Students with 44 credit hours may register for no more than two courses per quarter on credit/no-credit basis. II. Further criteria for a CR/NC system: A. A maximum of 30 hours credit for CR/NC courses can be used for graduation exclusive of: student teaching credit, special examination credit, School of Education IPT program (Individualized Performance Based Teacher Education Program), Nursery School Practice Teaching, Methods classes, Family Life Practicums, Radiological Technology Practicums, Respiratory Therapy Clinical Applications, Engineering Technology Senior Projects, and Convocation credit. B. No course taken on a CR/NC basis will count toward major, minor, general area, or specific course requirements (with the exception of the specific course requirements in Physical Education and those exceptions noted in II A above). C. Grades on the CR/NC system are not included in computing the term or cumulative grade point average. A grade of CR is recorded for letter grades of D and above on the student's academic record. D. If the student changes major, the Registrar reconverts to the letter grade given by the class instructor those credits earned under the CR/NC system. E. Grades of CR/NC may not be used to satisfy the repeat course policy. III. Mechanics: A. Choice of the CR/NC courses should be made during registration but a course registration may be changed during the first sixty percent of the quarter. A student may add a CR/NC course during the specified period for adding courses. If the student withdraws from a CR/NC course, he withdraws under the current procedure for withdrawal. B. The course instructor is unaware whether a student is taking a class for regular credit or CR/NC grade and gives only letter grades on Final Grade Card and Report of Grades to Registrar form. Incomplete GradeAn Incomplete grade may be given by an instructor only when the student who, after having completed approximately 80% or more of the required work, is unable to complete the classwork for legitimate reason and, in the opinion of the instructor, could complete the required work without re-registering for the class. The required work must be completed and a grade reported to the Registrar within the 12-month period following the issuing of the Incomplete. For good reasons, the student may petition the Credits and Graduation Committee for additional time to complete the work. Any extension of time granted must be documented on the petition and copies of the approved petition are to be provided to the instructor, the student, and the office of the Registrar by the Committee. When giving an Incomplete, the instructor must file a Report of an Incomplete with the department and the office of the Registrar, specifying in detail (1) what work must be done in order to remove the Incomplete, (2) the time deadline for completing the work and (3) the letter grade which is to replace the "I" if the work is not completed. The student must be given a copy of the report by the instructor at the time the report is prepared. An Incomplete remains on the official Permanent Record Card of the student and the instructor's Final Grade Report to the Registrar unless the instructor files a grade change on an Authorization of Grade Change form within the prescribed period of time. When the form has been properly approved and processed in the office of the Registrar, the Records Office will provide both the department and the student a copy of the authorization. While a course is carried as an Incomplete on the student's record, it will not be used in calculating grade point average or accepted for credit toward graduation. 35 |
