Records Credit by Examination or Petition General Information Refunds • The refund schedule is set by the Utah State Board of Regents: * 100% Prior to the first week of instruction 90% During the first week of school 70% During the second week of school 50% During the third week of school No refunds after the first three weeks *(Note: A $16 non-refundable processing fee is assessed for all refunds) Rentals and Deposits • Rentals and/or deposits are required on certain items and are paid to the cashier. Any applicable refunds must be obtained from the cashier prior to June 30. ACADEMIC POLICIES RECORDS Supervisor: Stella Tarwater Location: Administration Building, Room 103 moving to Student Service Center Telephone: 626-6751 Privacy Rights The WSU Records Office maintains student records in accordance with the Family Educational Rights and Privacy Act (FERPA). FERPA affords students the right to inspect and review their educational records, the right to seek to have the records amended, and the right to have some control over the disclosure of information from the records. The law generally requires that written consent of the student be received before personally identifiable data about the student is released. Institutions may release without written consent those items specified as public or Directory Information provided that the institution informs students of the data designated as public information and gives students prior opportunity to refuse disclosure of any or all categories of that information. Directory information at Weber State University includes name, address, telephone number, major (program), dates of attendance, and degree(s) received. Copies of the entire policy or information about specific procedures may be obtained from the Office of the Registrar. Transcripts Students may obtain official copies of their academic transcripts from the Records Office. • Transcripts picked up in person require photo identification. • Transcript requests by mail or fax should include the student's name, social security number, student's signature and complete address where the transcript should be sent. • Transcript requests by anyone other than the student must be accompanied by a written release from the student. Record Holds • Transcripts and diplomas cannot be issued for students who owe money to the university for financial aid, library fines, housing, traffic tickets, etc. Grading Grade System The following grades and numeric point values are used to compute the cumulative grade point average (GPA). A Excellent 4.0 A- Excellent 3.7 B+ Good 3.3 B Good 3.0 B- Good 2.7 C+ Standard 2.3 C Standard 2.0 C- Standard 1.7 D+ Sub-Standard 1.3 D Sub-Standard 1.0 D- Sub-Standard 1.0 E Failure 0.0 UW Unofficial Withdrawal 0.0 To calculate a cumulative GPA the total number of grade points (the number of credit hours per course multiplied by the numeric points listed above for the grade) is divided by the total number of credit hours. Courses coded AR (academic renewal) and RP (repeat), are not used in computing the GPA, the graduation hours or the total hours completed. Courses coded ND (non-degree) are not used in computing the GPA or the graduation hours completed, but they are included in computing the total hours completed. Courses with the following notations in the grade column are not used in computing the GPA, the graduation hours or the total hours completed. AU-Audit • The student was allowed to sit in a class without earning credit or a grade. • Students who fail to attend class without withdrawing may be issued a withdrawal (W). See Audit Course Registration section. CR-Credit • The student registered for a course on a pass/fail basis and earned at least a C-. See CR/NC Registration section. • Certain courses are offered only on a credit/no credit basis and letter grades are not given. I - Incomplete • The student was unable to complete the course for a legitimate reason (such as accident or illness) after having completed a substantial portion of the required work. • A written agreement between the student and the instructor indicates the work still to be done and the deadline for its completion. • The remaining work may be completed without reregistering or attending the class during a subsequent quarter. • Credit hours are not counted until a letter grade is posted. • All incomplete (I) courses must be completed prior to graduation. NC-No Credit • The student registered for a course on a pass/fail basis and earned less than a C-. • Students who stop attending class without withdrawing will not be given NC but will be given an unofficial withdrawal (UW) which is counted as an E in the GPA. See CR/NC Registration section. • Certain courses are offered only on a credit/no credit basis and letter grades are not given. NG-No Grade Reported • The instructor has not yet reported a grade for this course. This is a symbol used for the quarterly Report of Grades only. A course without a grade will not appear on the student's transcript. T-Temporary Grade • The course is being continued in the subsequent quarter and a grade and credits will be calculated when the course is complete and a letter grade has been issued. The "T" grade is approved for specific courses only. • In the case where a student requires continued individualized instruction and advising by a faculty member, the student must register for the course again, and the original'T" grade will remain permanently on the student's transcript without credit. W-Withdrawal • The student withdrew from a course between the third and seventh week. Withdrawals from individual courses are not allowed after the sixth week of instruction. Students may completely withdraw from school (drop all classes) up to the last day of instruction prior to final exam week. The notation, "Registered and Withdrew" will appear on the student transcript. Changing of Grades • Grades may be changed only by the instructor who submitted the original grade. • Students who feel their work has been evaluated unfairly should contact the instructor. • Students who chose to complete a course on a credit/ no credit basis may petition to have a CR grade replaced by the earned letter grade. This would be appropriate for students who change their major or minor and need the letter grade to meet graduation requirements. Repeat Courses • Each course (unless specifically listed as repeatable for credit in the course description) may be used only once in cumulative hours and GPA. • A course will appear on the transcript each time it is completed, but it will be counted only once in total hours and only the most recent letter grade received will be used to calculate the GPA (CR is not considered a letter grade and will not cause a previous grade to be discounted). • Once a bachelor's degree has been posted to a student's permanent record, courses used for that degree may not be repeated to improve the GPA. •Students who repeat a course should notify the Records Office and complete a Repeat Form. Academic Renewal Academic renewal allows students the opportunity to have their GPA recalculated by ignoring grades of D+ or lower which were earned six or more years prior to the date of petition. • Courses completed prior to the awarding of a certificate, associate or bachelor degree do not qualify for academic renewal. • Students must be currently enrolled to apply. • Academic renewal may be requested only once during a student's academic career. • Applications for academic renewal and detailed policy information are obtained from the Records Office. CREDIT BY EXAMINATION OR PETITION Contact: Admissions Office Location: Administration Building, Room 210 moving to Student ServiceCenter, Room 101 Telephone: 626-6743 or Contact: Records Office Location: Miller Administration Building, Room 103 moving to Student Service Center Telephone: 626-6751 Students may receive WSU degree credit by examination or petition under the following restrictions: • The student must be currently registered or have an established WSU transcript. • The student must pay the appropriate recording fee in addition to specific test fees. Student Services Interdisc. Programs Applied Science & Technology ArtsS Humanities Business & Economics Education Health Professions Science Social & Behavioral Sciences 20 21 Continuing Education