Administrative and Academic Services ACADEMIC RECORDS/GRADING Supervisor: Stella Tarwater Location: Administration Building, Room 103 Telephone: 626-6751 Privacy Rights The Weber State Records Office maintains all student records according to established practices recommended by the American Association of Collegiate Registrars and Admissions Officers. The Privacy Rights of Parents and Students Act of 1976 set out requirements designed to protect the privacy of students concerning their records maintained by the campus. Specifically, the statute and regulations govern access to student records maintained by the campus, and the release of such records. The law provides that the campus must provide students access to records directly related to the student and an opportunity for a hearing to challenge such records on the grounds that they are inaccurate, misleading or otherwise inappropriate. The right to a hearing under the law does not include any right to challenge the appropriateness of a grade as determined by the instructor. The law generally requires that written consent of the student be received before releasing personally identifiable data about the student from records to other than a specified list of exceptions. The institution has adopted a set of policies and procedures, a copy of which may be obtained from the offices of Records and Registration, concerning implementation of the statutes and the regulations on the campus. The campus is authorized under the Act to release "directory information" concerning students. "Directory information" includes the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous education agency or institution attended by the student, current quarter class schedule, and other "similar information." The above designated information is subject to release by the campus at any time unless the student specifically withholds permission to do so. Students have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA), U.S. Department of Education, 330 "C" Street, Room 4511, Washington, D.C. 20202. The campus is authorized to provide access to student records to campus officials and employees who have legitimate educational interests in such access. These persons are those who have responsibilities in connection with the campus' academic, administrative or service functions and who have reason for using student records connected with their campus or other related academic responsibilities. Transcripts of credit may be requested at the Records Office, Administration Building, Room 103. Requests for transcripts made by anyone other than the student must be accompanied by a written release from the student. All transcripts requested to be picked up in person require presentation of a picture identification. Records Holds All student records will be withheld where the student has an outstanding financial obligation to Weber State. Student records include the following: Transcripts, report of grades, and diploma. Record holds may be imposed by, but are not necessarily limited to: Financial aid, library, housing, campus police, and cashier. No records will be made available for any purpose until the outstanding debt has been cleared. Grade System The current grade system consists of the following: A Excellent A- Excellent B+ Good B Good B- Good C+ Standard C Standard C- Standard* D+ Sub-Standard* D Sub-standard D- Sub-standard E Failure *A C- cumulative grade point average is sub-standard in regard to graduation. Other symbols used to indicate the status of a course record include: CR Credit NC No Credit AU Audit* I Incomplete T Work in Progress W Withdrawal UW Unofficial Withdrawal NG No grade reported by instructor *Students who register to audit a course who do not fulfill the intent of the policy may be withdrawn for non-attendance at the discretion of the instructor. A "W" will appear on the student's grade report form and transcript.