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Show 28 Student Academic Records Student Academic Records Location: Administration Building, Room 103 Telephone: 626-6751 Weber State College Records Office creates, maintains, and handles all student records according to established practices recommended by the American Association of Admissions and Records Officers and according to the provisions of the Privacy Rights of Parents and Students (1976) (formerly Family Educational Rights and Privacy Act of 1974), and all subsequent amendments to this Act and the Uniform Practices Act of the State of Utah. These Acts, with which the institution intends to comply fully, were designated to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA), Department of Health, Education and Welfare, Washington, DC, concerning alleged failures by the institution to comply with the Act. Local policy explains in detail the procedures to be used by the institution for compliance with the provisions of the Act. Copies of the policy can be found in the Records and Registration Offices. Questions concerning the Privacy Rights of Parents and Students may be referred to the Director of Academic Records. Transcripts of credit may be requested at the Records Office, Room 103, Administration Building, at the cost of $1.00 for each copy, which should be paid at the time of the request. Requests for transcripts made by anyone other than the student will not be honored, and all transcripts requested and/or picked up in person require presentation of a picture identification. Grade System The current grade system consists of the following: A Excellent A- Excellent B + Good B Good B- Good C+ Standard C Standard C- Standard* D + Sub-Standard D Sub-Standard D- Sub-Standard E Failure *A C- grade average is sub-standard in regards to graduation. Other symbols used to indicate the status of a course record include: CR-Credit NC-No Credit AU-Audit* I-Incomplete T-Work in Progress W-Withdrawal UW-Unofficial Withdrawal *Students who register to audit a course who do not fulfill the intent of the policy may be withdrawn for nonattendance at the, discretion of the instructor. A "W" will appear on the student's Grade Report form and transcript. Grade Points Grade points are earned according to the following schedule: A 4.0 A- 3.7 B+ 3.3 B 3.0 B- 2.7 C+ 2.3 C 2.0 C- 1.7 D+ 1.3 D 1.0 D- 0.7 E 0.0 UW 0.0 Note: Only letter grades (A through E & UW) are used in computing grade point average. The total number of grade points is divided by the total number of credit hours of the class for which the grade points have been accumulated to determine the student's grade point average (GPA). A GPA of 3.5 represents "Honors" for the quarter. Credit/No-Credit Policy and Grading Procedure The basic objective of the Credit/No-Credit program is to allow students to enroll in classes without the pressures that often develop in the letter grade system. 1. Eligibility of students for CR/NC grading: A Freshman students may take one class per quarter on a credit/no-credit basis. B Students with 44 credit hours may register for no more than two classes per quarter on credit/no-credit basis. C Non-Matriculated students automatically receive only CR/NC grades. 2. Further Criteria for a CR/NC system: A A maximum of 30 hours credit for CR/NC courses can be used for graduation exclusive of student teaching credit, special examination credit, School of Education IPT program (Individualized Performance Based Teacher Education Program), Nursery School Practice Teaching, Methods classes, Family Life Practicums, Radiological Technology Practicums, Respiratory Therapy Clinical Applications and lab classes, Engineering Technology Senior Projects, Convocations and other classes as may be recommended by the Curriculum Committee. B No class taken on a CR/NC basis will satisfy major, minor, general area, or specific course requirements (with the exception of the specific course requirements in Physical Education and those exceptions noted in II A above). C Grades on the CR/NC system are not included in computing the term or cumulative grade point average. A grade of CR is recorded for letter grades of D and above on the student's academic record. D If the student changes major, a Change of Major form must be taken to the Director of Academic Records and the student must request the CR/NC grade be changed to the letter grade issued by the instructor. 29 Student Academic Records E. Grades of CR/NC may not be used to satisfy the repeat course policy. 3. Mechanics: A Choice of the CR/NC classes should be made during registration but a student may add a CR/NC class during the specified period for adding classes. A CR/NC option card must be handed in at the Registration window for each class. If a student withdraws from a CR/NC class, he withdraws under the current procedure for withdrawal. B The class instructor is unaware whether a student is taking a class for a regular grade or a CR/NC grade and gives only letter grades on the Final Grade Report to Registrar. Incomplete Grade An Incomplete may be given by an instructor only when the student who, after having completed a substantial portion of the required work, is unable to complete the classwork for a legitimate reason (such as illness or accident) and, in the opinion of the instructor, could complete the required work without reregistering for the class. When giving an Incomplete, the instructor must file an Instructor's Report of an Incomplete with the Academic Department and Office of the Registrar, specifying in detail: (1) what work must be done in order to remove the Incomplete; (2) the time deadline for completing the work; and (3) the letter grade which is to replace the T" if the work is not completed. The student must sign the report, and receive a copy of the report from the instructor at the time the report is prepared. An Incomplete remains on the official student record and the instructor's Final Grade Report to the Registrar until the date specified by the instructor. After that date, the "I" will be changed to the grade specified on the form: or it will be changed prior to that date to the grade submitted by the instructor on an Authorization of Grade Change form. Students must complete course work for any Incomplete "I" grades prior to graduation in a time frame that will allow an Authorization of Grade Change form to be completed ten (10) days prior to graduation. If the incomplete work is not completed, the graduate's transcript will have the grade recorded that was negotiated at the time of receiving the Incomplete grade. "I" grades cannot appear on a graduate's transcript. When an Authorization of Grade Change form is properly approved and processed in the Records Office, the Records Office will provide both the student and student adviser a copy of the change in grade. T Grade A T grade is given for those classes so structured as to require grading of students to be done in a quarter subsequent to that one in which the course work begins. All such classes must be approved by the department offering the class and the Curriculum Committee. 1. Institutional Incomplete - when a class is either designed or by nature is caused to be extended beyond the normal ending date of the quarter it begins, the instructor may give the grade in blanket fashion by submitting a "Report of T Grade Form", listing the class by name and number, and indicating the termination date of the class during the following quarter. The Final Grade Report to the Registrar should be retained by the instructor who will complete the form and return it to the Registrar within 72 hours of the time stipulated for the completion of the work. The Records Office will then process the grades, therefore, changing the T grades to the grade designated on the Final Grade Report for each student registered for the class. The T grade shall not be computed in the student's grade point average while on the transcript, and the credit shall not count toward the total GPA hours completed. 2. Student Incomplete - The grade shall be used by instructors for classes designed to be completed by students on an individualized basis which may extend beyond a quarter. Those classes which require continued individualized instruction and advising by a faculty member must be registered for during the extended quarter. The T grade will remain on the transcript permanently for the course the quarter it was initiated. The final grade for the course will be recorded the quarter in which the work is completed. The T grade indicates that the course is being continued in the subsequent quarter and will not be computed in the student's grade point average, nor will the credits be counted toward total hours. Repeat Courses A student may repeat a course in which a low grade was received and have that grade superseded by the most recently received grade. The original grade will remain on the student's academic record, but the student's grade point average will be recalculated on the basis of the most recently received grade. Registering for a class for a second time, therefore, under the credit/no-credit policy, is not permissible. It is the responsibility of the student to notify the office of the Director of Academic Records upon completion of a "repeat course" in order for the grade point average to be recomputed. Changing of Grades Grades submitted to the Records Office shall be unalterable except when formally requested by the instructor who submitted the grade. Grade changes should be submitted only when there has been an error in computing or recording of grades. A Records Office Grade Change form must be used when submitting a grade change request. When the grade has been changed, copies of the change will be sent to the instructor's department chairperson and to the dean of that school. |