1. The applicant for academic renewal must be a currently enrolled undergraduate student 2. Academic renewal may be requested only once during a student's academic career. 3. The policy does not apply to graduate students or students pursuing a second bachelor degree. 4. All grades of "D" or less earned ten years prior to the date of the petition will be discounted in the computation of the grade point average. 5. Courses whose grades are discounted for grade point purposes no longer satisfy academic course requirements. 6. Hours earned in classes discounted for grade point average purposes are also discounted for use in satisfying total and upper-division hour requirements. 7. The Academic Renewal Policy may apply to all credit granted by accredited institutions of higher education the student attended. 8. Only the way a student's grade point average is calculated will be affected by this policy. The academic record (transcript) will not be physically altered in any way. Responsibility for the administration of this procedure rests with the Director of Academic Records. Petition for academic renewal forms may be obtained at the Records Office. When the Records Office has processed the petition, a copy of the transcript will be sent to the student Changing of Grades Grades submitted to the Records Office shall be unalterable except when formally changed by the instructor who submitted the grade. Grade changes should be submitted only when there has been an error in computing or recording of grades. A Records Office grade change form must be used when submitting a grade change request. Credit Given for Other Than College Experience 'Advanced Placement Program Credit Weber State College has adopted the following policy for those students who have completed the Advanced Placement Program and have passed the Educational Testing Service examinations with acceptable scores: Twelve quarter hours will be granted to a student completing any Standard Advanced Placement Examination with a composite grade of 5, 4, or 3 at the completion of a daily, full-year, high school course as recommended by the Committee on Advanced Placement of the College Entrance Examination Board. Students interested in receiving credit under this policy should have results of the examination forwarded to the Admissions Office. *CLEP Credit The College Level Examination Program is a means for granting credit in the liberal arts for knowledge gained through non-traditional ways such as on-the-job training, residence in a foreign country, military experience, correspondence courses, or self-study, etc. The CLEP consists of two different types of examinations: 1. General Examinations - These examinations are designed to measure a broad area of general knowledge ordinarily required of students during the first and second year in college. Students who have been officially accepted and are presently enrolled at WSC may earn a maximum of 46 credit hours toward a degree for satisfactory scores on the exams. The areas include English Composition, Natural Sciences, Humanities, and Social Sciences. Credit is not granted for the Mathematics exam. 2. Subject Examination - In addition to credit awarded for general examinations, students may also earn credit for satisfactory scores on subject examinations which have been accepted by specific departments. CLEP subject examinations cannot be taken for any course in which a student has previously registered. For a list of subject examinations, test dates, and test registration procedures, contact the Testing Center. *Note: In order to receive AP and CLEP credit, students must be currently registered and pay a recording fee. Special Examination Credit A student may take special examinations in courses not covered by the College Level Examination Program (CLEP) or the Advanced Placement Program based on the following guidelines: 1. A student must be officially registered at the time the request for examination is made. 2. A special examination cannot be taken for any course for which a student has previously registered. 3. Credits earned by special examination are not considered part of the residence requirement. 4. A student may challenge courses described in the W. S. C. catalog with the approval of the department chairperson. 5. A student may not take examinations in more than one subject area at any one sitting. 6. Special examinations, although graded on a credit/no-credit basis, may be used to satisfy major, minor, and general education requirements. 7. Veteran's benefits will not be paid for credit earned by special examination. 8. A student will be charged a fee per examination as prepared by respective departments. Applications for special examinations may be obtained from the Graduation Office. Extension or Correspondence Credit Weber State College may accept 45 hours of extension or correspondence credit toward graduation Transfer of extension or correspondence credit from other accredited institutions may be accepted as determined by departments. Military Training Credit Students having completed 24 or more months of active military service may be granted a maximum of 15 credit hours towards graduation. These credits are granted in the following areas (Health and PE credits already earned will be deducted from the total): 3 credit hours in Physical Education, 2 in Health Education, and 10 as electives. Students who have completed four years or more in either the National Guard or a reserve unit qualify for 3 credit hours of Physical Education. Other military credit is granted for some service schools if specified requirements are met. For further information inquire at the Admissions Office. Credit/No-Credit Policy The basic objective of the credit/no-credit program is to allow students to enroll in classes without the pressures that often develop in the letter grade system. Eligibility of Students for CR/NC Grading • Freshman students may take one class per quarter on a credit/no-credit basis. • Students with 44 credit hours may register for no more than two classes per quarter on credit/no-credit basis. • Non-matriculated students automatically receive only CR/NC grades. Further Criteria for a CR/NC system • A maximum of 30 hours credit for CR/NC courses can be used for graduation exclusive of student teaching credit, special examination credit, School of Education IPT Program (Individualized Performance Based Teacher Education Program), nursery school practice teaching, methods classes, family life practicums, radiological technology practicums, respiratory therapy clinical applications and lab classes, engineering technology senior projects, convocations, and other classes as may be recommended by the curriculum committee. • No class taken on a CR/NC basis will satisfy major, minor, general area, or specific course requirements (with the exception of the specific course requirements in physical education and those exceptions noted in above). • Grades on the CR/NC system are not included in computing the term or cumulative grade point average. A grade of CR is recorded for letter grades of D and above on the student's academic record. • If the student changes major, a Change of Major form must be taken to the Director of Academic Records and the student must request the CR/NC grade be changed to the letter grade issued by the instructor. • Grades of CR/NC may not be used to satisfy the repeat course policy. Mechanics • Choice of CR/NC registration should be made at the beginning of the quarter, but a student may change classes to CR/NC status during the first six weeks (or 60%) of the quarter. A CR/NC option card must be filled out and handed in at the Registration Office for each class. If a student withdraws from a CR/NC class, he/she withdraws under the current procedure for withdrawal. • The class instructor is unaware whether a student is taking a class for a regular grade or a CR/NC grade and gives only letter grades on the Final Grade Report to the Registrar. Incomplete Grades I-Grade An incomplete may be given by an instructor only when the student who, after having completed a substantial portion of the required work, is unable to complete the classwork for a legitimate reason (such as illness or accident) and, in the opinion of the instructor, could complete the required work without reregistering for the class. When giving an incomplete, the instructor must file an instructor's report of an incomplete with the Records Office specifying in detail: (1) what work must be done in order to remove the incomplete; (2) the time deadline for completing the work; and (3) the letter grade which is to replace the "I" if the work is not completed. The student must sign the report and will receive a copy of the report from the instructor at the time the report is prepared. An incomplete remains on the official student record and instructor's Final Grade Report to the Registrar until the date specified by the instructor. After that date, the "I" will be changed to the grade specified on the form; or it will be changed prior to that date to the grade submitted by the instructor on an authorization of grade change form. Students must complete course work for any incomplete "I" grades prior to graduation in a time frame that will allow an authorization of grade change form to be completed ten (10) days prior to graduation. If the incomplete work is not completed, the graduate's transcript will have the grade recorded that was negotiated at the time of receiving the incomplete grade. "I" grades cannot appear on a graduate's transcript. T-Grade A T grade is given for those classes so structured as to require grading of students to be done in a quarter subsequent to that one in which the course work begins. All such classes must be approved by the department offering the class and the College Curriculum Committee. Institutional T-Grade When a class is either designed or by nature is caused to be extended beyond the normal ending date of the quarter it begins, the instructor may give T grades in blanket fashion by submitting a "Report of T Grade Form," listing the class by name and number and indicating the termination date of the class. A copy of the official final grade report is submitted to the Registration Office with regular grades at the end of the quarter. The Final Grade Report should be retained by the instructor who will complete the form and return it to the Records Office upon completion of the class. The Records Office will then process the grades, changing the T grades to the grade designated on the Final Grade Report for each student registered for the class. The T grade shall not be computed in the student's grade point average while on the transcript, and the credit shall not count toward the total GPA hours completed. Student T-Grade Incomplete The grade shall be used by instructors for classes designed to be completed by students on an individualized basis which may extend beyond a quarter. Those classes which require continued individualized instruction and advising by a faculty member must be registered for during the extended quarter. The T grade will remain on the transcript permanently for the course the quarter it was initiated. The final grade for the course will be recorded the quarter in which the work is completed. The T grade indicates that the course is being continued in the subsequent quarter and will not be computed in the student's grade point average, nor will the credits be counted toward total hours. Student Services Natural Sciences Continuing Education