Grading/Eligibility Academic Standards grade which is counted as an "E" when grades are computed. Incomplete Grades I-Grade An incomplete may be given by an instructor only when a student is unable to complete the class work for a legitimate reason (such as illness or accident) after having completed a substantial portion of the required work; and when, in the opinion of the instructor, the student could complete the required work without re-registering for the class or sitting in the class during the subsequent quarter. When giving an incomplete, the instructor must file an instructor's report of an incomplete with the Records Office specifying in detail: (1) what work must be done in order to remove the incomplete; (2) the time deadline for completing the work; and (3) the letter grade which is to replace the "I" if the work is not completed. The student must sign the report and will receive a copy of the report from the instructor at the time the report is prepared. An incomplete remains on the official student record and instructor's Final Grade Report to the Records Office until the date specified by the instructor. After that date, the "I" will be changed to the grade specified on the form; or it will be changed prior to that date to the grade submitted by the instructor on an authorization of grade change form. Students must complete course work for any incomplete "I" grades according to agreements or prior to graduation in a time frame that will allow an authorization of grade change form to be completed ten (10) days prior to graduation. If the incomplete work is not completed, the graduate's transcript will report the grade that was negotiated under number 3 above. Incomplete grades cannot appear on a graduate's transcript. T-Grade A T grade is given for those classes structured to allow grading of students in a quarter subsequent to the one in which the course work begins. All such classes must be approved by the department offering the class and the Weber State Curriculum and General Education Committee. Institutional T-Grade When a class is either designed or by nature is caused to be extended beyond the normal ending date of the quarter it begins, the instructor may give T grades in blanket fashion by submitting a "Report of T Grade Form," listing the class by name and number and indicating the termination date of the class. A copy of the official final grade report is submitted to the Registration Office with "T" grades at the end of the quarter. The Final Grade Report should be retained by the instructor who will complete the form and return it to the Records Office upon completion of the class. The Records Office will then process the grades, changing the T grades to the grade designated on the Final Grade Report for each student registered for the class. The T grade will not be computed in the student's grade point average while on the transcript, and the credit shall not count toward the total GPA hours completed. Student T-Grade Incomplete The grade shall be used by instructors for classes designed to be completed by students on an individualized basis which may extend beyond a quarter. Those classes which require continued individualized instruction and advising by a faculty member must be registered for during the extended quarter. The T grade will remain on the transcript permanently for the quarter the course was initiated. The final grade for the course will be recorded the quarter in which the work is completed. The T grade indicates that the course is being continued in the subsequent quarter and will not be computed in the student's grade point average, nor will the credits be counted toward total hours. Repeat Courses A student may repeat a course in which a low grade was received and have that grade superseded by the most recently received grade. The original grade will remain on the student's academic record, but the student's grade point average will be recalculated on the basis of the most recently received grade with the following exceptions: 1. Once a bachelor degree has been completed and posted to the student's permanent record, classes used for that degree may not be repeated to improve the GPA. 2. Students may not register for CR/NC grades when repeating a class for the purpose of improving their GPA. ELIGIBILITY Supervisor: Lynette Belka Location: Administration Building, Room 103 Telephone: 626-6750 The purpose of the Weber State Eligibility Office is to assure that students participating in various academic and activity programs on campus are qualified to do so based on each program's eligibility policy, whether it be the local eligibility regulation or a regulation imposed on the institution through State, Federal, or national associations, such as NCAA. Programs for which students are primarily evaluated include: Athletics, Financial Aid, ASWSU, Scholarship, Academic Standards, Honors. Academic Honors Notification of Academic Honors is included with a student's Report of Grades. Students earn this designation each quarter by completing 12 or more credit hours with letter grades at the levels designated below: • A GPA of 3.5 to 3.99 represents Honors achievement. A GPA of 4.0 represents High Honors achievement. Academic Standards The Weber State academic standards policy exists to help students reach their academic potential and to maintain an expected level of academic excellence at the institution. The minimum cumulative grade point average (GPA) required at Weber State is C or 2.0. A student whose cumulative GPA is below the required C or 2.0 level will be placed on academic warning, probation or suspension according to the criteria listed below. All students in these categories should work closely with an advisor until their cumulative GPA is at least 2.0. Freshmen & Sophomores (1-89 credit hours) Students with less than a 2.0 cumulative GPA will have their academic standing determined according to minus points which will be reported on each student's Report of Grades. Minus points are calculated by multiplying GPA hours by 2 and subtracting the number of GPA points from that figure. Example: (Use figures from Report of Grades) GPA Hrs. 25x2 =50 GPA Pts. 40 (subtract) -40 Minus Pts. 10 10 minus points Cum. GPA 1.6 Minus points can be made up by earning grades above C or by repeating courses where grades below C were earned. Academic Warning -1-10 minus points Students on warning are notified that a quarterly GPA below 2.0 will increase their minus points and could lead to probation and suspension. Academic Probation -11 or more minus points Students on probation are required to achieve a quarterly GPA of at least 2.0 each quarter they are on probation or they will be suspended. Academic Suspension Students on academic probation who fail to achieve a quarterly GPA of 2.0 each term they are on probation will be suspended for a minimum of three consecutive quarters. Juniors & Seniors (90 credit hours and above) By the time students reach junior status they must have and maintain a minimum 2.0 cumulative GPA. Academic Probation Upper division students with a cumulative GPA less than 2.0 will be on probation until their cumulative GPA reaches 2.0. They will be required to achieve a quarterly GPA of at least 2.5 each quarter they are on probation or they will be suspended. Academic Suspension Upper division students on probation who fail to achieve a quarterly GPA of 2.5 each term they are on probation will be suspended for a minimum of three consecutive quarters. Appeal Procedure Students who have been placed on warning, probation or suspension and who feel their classification is in error, may request an interview with the Eligibility Supervisor to review their records and receive information regarding the appeal process. Suspension Re-admission Suspension will be for a minimum of three consecutive quarters. Re-admission will be considered only in cases where the student can present to the Admissions Committee evidence which indicates a positive change in circumstances and suggests a high probability of future academic success. Students readmitted to Weber State after being suspended will be placed on probation under the restrictions listed above as they apply to the individual's classification as freshman, sophomore, junior or senior. Academic Renewal Petition Academic renewal provides an opportunity for students to have their GPA recalculated, discounting those courses with a D or less which were earned six years or more prior to the date of the petition. (See Academic Records/Grading for complete policy.) Repeat Courses A grade point average can be improved and minus points reduced by retaking classes in which grades lower than C were previously earned. (See Academic Records/ Grading for the complete policy.) Financial Aid Eligibility To maintain eligibility for financial aid a student must meet the standards of Satisfactory Progress Eligibility and Academic Standards policy of the institution. (See Financial Aid for the complete Satisfactory Progress policy.) Scholarship Eligibility Students receiving scholarship awards must maintain the GPA requirement specific to the scholarship received and be enrolled full-time. (See Scholarships for the complete policy.) Student Services Science 12 13