34 Records Registrar: Mark Simpson Supervisor: Teri Clawson Location: Student Services Center, Room 101 Telephone: 801-626-7791 Fax: 801-626-6936 Internet Address: weber.edu/records Privacy Rights The WSU Records Office maintains student records in accordance with the Family Educational Fights and Privacy Act (FERPA), which affords students the right to inspect and review their educational records, the right to seek to have the records amended, and the right to have some control over the disclosure of information from the records. The law generally requires that written consent of the student be received before personally identifiable data about the student is released. Institutions may release, without written consent, those items specified as public or directory information, provided the institution informs students of the data designated as public information and gives students prior opportunity to refuse disclosure of any or all categories of that information. Directory information at Weber State University is currently specified to include name, address, telephone number, major (program of study), dates of attendance, degree(s) received, full-time/part-time status, date of birth and honors received. A student may have their public or directory information made confidential by submitting a written request to the Registrar's Office. If a student feels that information other than directory information has been made public in violation of this act, they may contact the Registrar's Office to file a formal grievance. Copies of the entire policy or information about specific procedures may be obtained from the Office of the Registrar. Transcripts Students may obtain official copies of their academic transcripts from the Registrar's Solution Center. There is a $5.00 charge for this service. For students who attended prior to Summer 2010, four fee-free hanscripts will be provided if the request is made in person, mail, or fax. • Transcripts picked up in person require photo identification. • Transcript requests may be made by mail, fax, or online at www. weber.edu/records, (telephone requests cannot be accepted) and should include the student's name, social security number or WSU student ID number, birth date, student's signature and complete address where the transcript should be sent. • Transcript requests by anyone other than the student must be accompanied by a written release from the student that includes: o A sentence stating that you have given your consent to a friend or a relative to pick up your hanscript. o The name of your friend or relative that will be retrieving your hanscript. o Your full name and any prior names. o Your Social Security Number or Student ID Number and birth date, o Your approximate dates of enrollment, o Your signature. The person receiving the record will be asked to show photo identification. A printable copy of a transcript request form is available via the WSU Web site at weber.edu/records. Requests should be mailed to: Weber State University, Records Office, 1102 University Circle, Ogden, UT 84408-1102; or faxed to 801-626-6936. Record Holds Transcripts and diplomas will not be issued for students who owe money to the University for financial aid, library fines, housing, traffic tickets, etc. Students may access their grades on the Internet with a "Wildcat Username" and password. To obtain information about access to the eWeber student portal, contact the Computing Support Center "help desk" at 801-626-7777. Grading Grade System The following grades and numeric point values are used to compute the cumulative grade point average (GPA). A Excellent 4.0 A- Excellent 3.7 B+ Good 3.3 B Good 3.0 B- Good 2.7 C+ Standard 2.3 C Standard 2.0 C- Standard 1.7 D+ Sub-Standard 1.3 D Sub-Standard 1.0 D- Sub-Standard 0.7 E Failure 0.0 UW Unofficial Withdrawal 0.0 To calculate a cumulative GPA, the total number of grade points (the number of credit hours per course multiplied by the numeric points listed above for the grade) is divided by the total number of credit hours. Courses coded with an R in front of the grade (indicating academic renewal), or an E in the far right column of the form (indicating exclusion due to a repeat), are not used in computing the GPA, the graduation hours, or the total hours completed. Courses coded ND (non-degree) are not used in computing the GPA or the graduation hours completed, but they are included in computing the total hours attempted. Courses with the following notations in the grade column are not used in computing the GPA, the graduation hours, or the total hours completed (with the exception of CR-Credit courses which may be used toward graduation hours or total hours). AU—Audit • Indicates the student was allowed to sit in a class without earning credit or a grade. • Audit Students who fail to attend class without withdrawing, may be issued a withdrawal (W). (See Registration section of this catalog.) CE—Continuing Education Unit • Students who enroll in a Continuing Education Unit through the Continuing Education Office, will receive a CE grade. It is not counted in the WSU GPA or Total Hours, but can be listed on a hanscript. CR—Credit • Indicates the student registered for a course on a pass/fail basis and earned a C- or better. (See Registration section of this catalog.) • Certain courses are offered on a credit/no credit basis only and letter grades are not given. I—In comple te • Indicates the student was unable to complete the course for a legitimate reason (such as accident or illness) after having completed a substantial portion (approximately 80%) of the required work. Weber State University 2011 -2012 Catalog